Privacy Policy for Route Planner Airtable Extension

Introduction

This Privacy Policy describes how the Route Planner extension for Airtable ("we," "our," or "us") collects, uses, and protects your information when you use our extension. This policy applies to the Route Planner extension and any related services.

Information We Collect

Data from Your Airtable Base

• Address Data: When you select records containing address information, we temporarily process the address strings to provide route planning functionality.
• Table Structure: We read the structure of your selected table to identify address fields and display records.
• User Preferences: We store your field selections and settings in Airtable's GlobalConfig for convenience.

Data We Do Not Collect

• We do not collect or store your Airtable base data permanently
• We do not access any records you do not explicitly select
• We do not collect personal information beyond what is necessary for the extension's functionality
• We do not use analytics or tracking tools

How We Use Your Information

Core Functionality

• Geocoding: Address strings are sent to OpenStreetMap Nominatim to convert addresses to coordinates
• Route Calculation: Coordinates are sent to OSRM to calculate optimal routes
• Map Display: OpenStreetMap tiles are used to display interactive maps
• Settings Storage: Your preferences are stored locally in your Airtable base's GlobalConfig

Data Processing

• Address data is processed in real-time and not stored on our servers
• All processing occurs only after you explicitly acknowledge our data usage notice
• Route URLs can be saved back to your Airtable base only when you choose to do so

External Services

Third-Party Services We Use

Data Security

Data Protection

• We do not store your Airtable data on our servers
• All data processing occurs in real-time
• We use HTTPS for all external communications
• Your data remains within Airtable's secure environment

Access Controls

• We only access data you explicitly select
• We respect Airtable's permission system
• Users with read-only access cannot save data back to the base

Your Rights and Choices

Consent and Control

• Explicit Consent: You must acknowledge our data usage notice before any data is sent to external services
• Withdrawal: You can withdraw consent at any time through the Route Settings
• Data Access: You control which addresses are processed by selecting specific records

Data Management

• Deletion: No data is permanently stored by us; removing the extension removes all associated settings
• Correction: You can modify address data directly in your Airtable base
• Portability: All your data remains in your Airtable base under your control

Data Retention

Retention Period

• Address Data: Not stored; processed in real-time only
• Settings: Stored in Airtable GlobalConfig until you remove the extension
• Route URLs: Only stored if you choose to save them to your base

Data Deletion

• Removing the extension automatically deletes all stored settings
• External services may retain data according to their respective policies
• You can clear settings manually through the Route Settings

International Data Transfers

Your data may be processed by external services located in different countries. Each service is subject to their respective privacy policies and data protection regulations.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by:

• Posting the new Privacy Policy in the extension documentation
• Updating the "Last updated" date at the top of this policy

Legal Basis for Processing (EU Users)

If you are in the European Union, our legal basis for processing your data is:

• Consent: You explicitly acknowledge our data usage notice
• Legitimate Interest: Providing route planning functionality
• Contract: Fulfilling the extension's core functionality

Your Rights (EU Users)

If you are in the European Union, you have the following rights:

• Right to Access: Request information about your data
• Right to Rectification: Correct inaccurate data
• Right to Erasure: Request deletion of your data
• Right to Portability: Request a copy of your data
• Right to Object: Object to data processing
• Right to Withdraw Consent: Withdraw consent at any time

Third-Party Privacy Policies

For information about how external services handle your data, please refer to their respective privacy policies:

• OpenStreetMap Privacy Policy
• Nominatim Usage Policy
• OSRM Privacy Policy
• Google Privacy Policy
• Apple Privacy Policy

California Privacy Rights (CCPA)

If you are a California resident, you have the right to:

• Know what personal information is collected
• Know whether personal information is sold or disclosed
• Say no to the sale of personal information
• Access your personal information
• Equal service and price

Data Breach Notification

In the unlikely event of a data breach affecting your information, we will:

• Notify you within 72 hours of becoming aware of the breach
• Provide details about what data was affected
• Outline steps taken to mitigate the breach
• Provide guidance on protecting your information